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9 Essential Office Maintenance Tips

Why do I need office maintenance services?

Office maintenance can be costly if neglected. Putting off that leaky tap or deep clean can pose multiple risks for any company.

Ideally you want to work in an office environment that is safe, clean and beautiful. Your staff feel more productive and motivated and your guests feel welcomed. As a business organisation, you can achieve this but it requires proper planning and hefty effort.

More often than not, it’s the small things that are overlooked but when added up not maintaining your work environment could cost you in the long run.

Here are our most valuable office maintenance tips that are essential for any office space.

1. Weigh up the pros and cons

Always aim to be one step ahead of your problems. If you are one step behind they can escalate quickly and turn in disaster faster than you think. To constantly keep your business maintained is essential to avoiding costly bills and call-out fees at the end of the day. Employees or visitors having to endure a flooded toilet is never an ideal situation. But think further than that, it impacts your entire operations workflow and may cause more loss than just repairing the blockage. Besides, poor office maintenance can lead to employees health risks. Prevention is better than cure and costs far less.

2. Office maintenance services vs DIY

It’s crucial to understand that efforts on a DIY fix, as tempting as they might be, are not always the wise choice. Often, business owners prefer to carry repairs on the surface, however, if you don’t know what you are dealing with, it may become time-consuming. A DIY fix is often short-lived and may not even work properly, resulting in time loss, unnecessary stress and additional costs. It’s a far better idea to invest in a qualified specialist who will handle the maintenance for you.

3. Keep Your Office Environment Clean and Healthy

Everyone wants good hygiene in their office facilities. Each employee should know the benefits of working in a clean, healthy environment, and what hygiene factors to follow. But in busy work premises, it’s difficult to stay on top of the hygiene and cleaning game. No-one wants to take the rubbish with them when they knock off for the day. When your workplace is clean, health gains aren’t the only benefits. According to studies, workers’ cognitive performance. If you opt for a cleaning crew through a reputable company offering such services, you’ll enjoy spotless office desks and empty dust bins. That way you won’t have a cleaning checklist for restrooms, pause areas and canteens to worry about.

4. Office maintenance shows your staff and guests that their safety is of the utmost importance

Ensuring peace of mind for your employees and visitors is paramount in today’s world. A security breach could spell disaster for your company and the people who frequent your premises. The assets within an organisation are costly and store confidential information. Rather be prepared upfront, making sure you utilise the services of a good security company. Office security to protect your staff is the responsibility of every business owner. That’s why a regular maintenance service with security at the forefront, is an investment rather than a cost.

5. Keep your pest control under control

Nature is all around us and hard as we might, creepy crawlies will still make their way into office parks and buildings. Install a decent fridge or even a few. Everyone should be able to store food. Leftovers around the office bring foul smells and may attract mice and insects. A quick bite to eat at your desk might have you dropping food morsels into a paper bin instead of the kitchen area. Cockroach and rat infestations can happen at a sudden rate, so if you are not continually safeguarding that your work zones are pest-free, it could spiral out of control. The need for large scale fumigation resulting in productive loss will be eliminated as well as other health and safety concerns.

6. Bring the outdoors, indoors

A UK study found that plants contribute to a 15% increase in employees’ productivity. The introduction of air-purifying plants – like spekboom aids in detoxifying the office as well as improve the physical and mental health of employees. Plants need watering, at least a bit of fertilizer every once in a while, enough sunlight and at least moderate temperature to survive. Office plants can get over-watered or not maintained making them look unsightly. Make sure that your plants are aesthetically pleasing and well looked after. Go for plants that require little water and low maintenance to reduce the risk of rotting roots and discoloured leaves.

7. Working is thirsty work

Freshwater coolers and steaming hot java should always be available for staff and guests alike. Rather get someone to oversee the water coolers and coffee stations for you instead of trying to manage them yourself. You can rent coolers and coffee machines and have the peace of mind that should they not function at any given time, you’ll be given a replacement unit. It’s also a good idea to have branded bottled water to offer guests or have on hand during meetings and appointments.

8. Keep furniture functional and up to date

Having furniture that functions well is fundamental for general office maintenance. Sound advice would be to carry regular inspections of chairs and desks. Damaged, broken or old furniture can cause employees to be frustrated and uncomfortable with disrupts workflow, not to mention cause physical problems. It can also look untidy and be a reflection of your business to outside visitors. Having a company to look after and maintain your furniture is a great idea to keep discomfort and embarrassment limited.

9. Consolidate an office maintenance Plan

Instead of dealing with a variety of companies to look after your maintenance, go for one that is a one-stop-shop. This way you will save the hassle of paying numerous suppliers as well as have one company that you can call on to assist with it all.

In short;

  • Choose office maintenance repairs ahead of time and avoid DIY mishaps.
  • Keep your premises clean and maintain the good health of employees.
  • Refurbish your working facilities and upgrade outdated elements.
  • Follow regular inspections.
  • Let nature help with maintenance.

If you would like to investigate options for your business office maintenance, give us a call. We love getting our hands dirty, so let us help you today.

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Contact
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info@fsgroup.co.za

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